Procurement - Working With Us
![Procurement - Working With Us](/media/images/versions/img94joktmu720149.jpeg)
Effective procurement is essential to delivering quality services while providing best value for money.
Procurement Overview Working With Suppliers and Contractors Key Procurement Policies Supplier Code of Conduct
Effective procurement is essential to delivering quality services while providing best value for money.
Procurement Overview Working With Suppliers and Contractors Key Procurement Policies Supplier Code of Conduct
As a registered provider of Social Housing, our procurement activity is governed by the Public Contracts Regulations and the Procurement Act, which require that we operate in a fair, open and transparent way. Our Procurement Policies fit within this legal framework.
These are the financial thresholds we use to decide the right number of quotes or tenders we require to ensure value for money for us and our customers:
Contract Value (excludes VAT) |
Minimum Competition Requirements |
Up to £2,500 |
One written quotation, confirmed in writing |
£2,500 - £10,000 |
Two comparable quotations, confirmed in writing |
£10,000 to £25,000 |
Three comparable quotations, confirmed in writing |
Over £25,000 |
Invitation to Tender process either through a framework agreement or advertised on Contracts Finder |
Public Contracts Regulations 2015 Competition Requirements |
|
Goods and Services above £214,904 inc VAT |
Invitation to Tender process either through a framework agreement or advertised on Find a Tender |
Works above £5,372,609 inc VAT |
Invitation to Tender process either through a framework agreement or advertised on Find a Tender |
For requirements with an estimated value of up to £25,000, we are required to obtain up to three quotes from contractors/suppliers. These will be sourced from a combination of our existing supplier base, supplemented with new suppliers.
Wherever possible, we will try to ensure we invite local suppliers and/or SMEs to submit a quotation.
To maximise opportunities to achieve value for money, where practicable, requirements over £25,000 are made open to any supplier to apply for.
The documentation will include a detailed specification of the goods or services required; a pricing schedule; and a number of quality questions suppliers have to answer.
You will also see the scoring criteria, which will explain how your bid will be scored by the Estuary.
Additionally, contracts that are over the Public Procurement thresholds are subject to the full requirements of the Public Contracts Regulations 2015 and will be advertised on the Contracts Finder website as well as on this website.
Estuary generally uses the Open Procedure process to encourage wider competition.
We undertake an assessment to identify the supplier who will provide the best solution.
Our tender evaluation is conducted objectively and impartially. The evaluation criteria and how important they are will vary depending on circumstances and suppliers will be informed of these in tender documents.
As part of the evaluation we may ask short listed bidders additionally to:
Where these are used, suppliers will be informed up front if these will form part of the evaluation process.
In keeping with fairness and transparency, all suppliers involved in a tendering process will be notified of the winning supplier, the reasons for awarding to them and feedback on their bid if they are unsuccessful.
We use our terms and conditions of contract or nationally recognised terms and conditions such as JCT for works contracts.